If you’re managing a remote team, staying organized and keeping track of everything will help you be more productive and avoid getting overwhelmed.
According to Mckinsey Global Institute, there’s an upward trend from 69% to 80% of executives utilizing remote collaboration tools for internal purposes. Furthermore, statistics from Accenture shows that 85% of employee are more productive and less likely to leave their company when they can work and interact anywhere using collaboration tools.
Why You Need Collaboration Tools
Despite the benefits of working with a remote team, managing a remote project can be challenging if you don’t have the right tools. Some of the challenges include time zone differences, communication barriers, workload distribution, and accountability.
Gone are the days when we used to send emails back and forth to work on a project. Though exchanging emails is still the most common way to get a message across, it’s far from being the best way to handle a project that involves more than one person.
Collaboration tools make it easier for us to coordinate through shared workspaces and chat functions. These tools help us keep track of what everyone is working on and make sure that nothing falls through the cracks.
Big or small business, there will always be situations where you need to collaborate with other people. Some of the reasons why you need collaboration tools include:
- Improve communication and transparency between team members
- Save time and reduce workload by allowing people to work together on projects
- Allow remote workers to feel more connected to their company and colleagues
- The flexible work schedule for employees while still maintaining an active presence in their workplace
9 Collaboration Tools and Platforms
Different types of collaboration tools are available on the market today, each one offering unique benefits. However, it can be difficult to find the one that is best for your business.
So we’ve listed here nine collaboration tools for your specific need. Read on to discover why each tool is valuable and how it can benefit your business.
One of the best video conferencing apps that you can use for team meetings is Zoom. It supports up to 100 people in one meeting, and each person gets a personal webcam feed to see each other face-to-face. You can also use the app to share your screen while conducting a presentation.
Zoom has an integrated whiteboard and many other features, making it a good choice for meetings. You can also use it to record and share your meetings so everyone involved can go back and watch them later.
Trello is a fantastic tool for managing projects. It’s particularly useful if you manage teams and need to keep track of what each member is doing. Trello has boards, lists, and cards that can be used to organize everything from small personal tasks to large-scale projects.
The boards are where you organize all of your tasks, lists are used to group related items, and cards represent individual items that need to be done. You can also create due dates for each card to know when it needs to be completed.
You can also use Trello as a collaboration hub with the ability to share files, chat with team members, and set up due dates so that everyone knows when something needs to be done.
eWebinar is an automated webinar platform that combines pre-recorded video with real-time interactions and live chat to deliver a delightfully engaging experience for your team. It can turn any video into an interactive, automated webinar, which you can set on a recurring schedule and or make available on demand for as long as you like on any day, at any time, and in any time zone.
It is the only webinar software that lets you automate your webinars without sacrificing the real-time interaction and live chat that makes webinars special, to begin with. Their unique chat system lets you jump in and chat with others when you are able or respond later at your convenience via email.
Used by more than eighteen million people, Slack is a messaging app that helps you create teams or channels with your coworkers, clients, or business partners. It allows teams to stay in touch, share files, and chat with each other.
The abundance of features of Slack makes it ideal for collaboration, including group chat rooms and direct messages between users. You can customize these channels based on each team’s needs or interests.
Klutch is a company wiki software tool that allows you to build, store, and share your organization’s knowledge in one place. Individuals or teams can use this to create a central repository of information that’s accessible to everyone in the organization.
Klutch has a user-friendly interface that makes it easy for anyone on your team to learn how to use the platform. It can be connected with smart plugins like Poptin popups to expand the capabilities of your wiki.
oVice is a virtual office solution that helps teams work together across geographies. You can create a virtual office with workspaces where people can meet via video conferencing or share files in real-time. This tool also allows you to create private groups where only people with access can see what’s going on.
Some other features of oVice include instant messaging, email, and calendars so members can communicate with each other easily. It is available on iOS, Android, and the web. It has many integrations, including Google Drive, Dropbox, Asana, and more.
An effective alternative to Microsoft Word for documentation, Notion is a great tool for organizing your thoughts and planning projects. This tool is more than just a word processor; it has many other great features. It has a built-in online repository and advanced formatting options to make it easier to share documents with other people.
This tool can create mind maps, diagrams, and even presentations. You may also use Notion as a task manager and keep track of what needs to be done and by whom. It’s also possible to use Notion as a wiki, with the ability to create pages and add links and images.
Canva is a popular tool that allows individuals and teams to create and edit images, designs, and social media graphics. You can choose from readily available templates or start with a blank canvas and add your media, text, and logos. It’s ideal for those who need to create infographics, brochures, or presentations.
Canva allows you to work in real-time with your team via the Canva for Teams feature. This lets you share projects and collaborate on them, making it much easier to keep track of who’s doing what and when. You can also send clients invites to see how their project is coming along.
VEED is a powerful video editing and video hosting tool that lets teams create and edit videos from scratch or using a library of templates. It has a drag and drop interface that makes it easy to add text, images, and other media. It has over a hundred features, including green screen technology and voice-overs.
With VEED, you can add text and music to your videos and apply filters to make them more visually appealing. This software is great for businesses who require professional-quality videos for their presentation or pitches.
It also has an integrated live video streaming feature that makes it easy to connect with clients and colleagues.
Collaboration tools are a necessary part of any business and are crucial for keeping your team connected. They make it easier to share ideas, collaborate on projects, and keep track of what everyone is working on at any given time.
No matter which collaboration tools you choose, it’s important to understand that they are not a one-size-fits-all solution. They should be used as part of a broader strategy and to support other business goals. The best way to choose the right collaboration tool is to identify your specific needs and find a tool that meets them.
These nine collaboration tools for managing remote projects are a great place to start your remote work projects.
Jennesa Ongkit is a content writer from VEED.IO, an online video editing platform. Jennesa is also an expert in social media marketing and has worked with clients in various industries, including e-commerce, education, and technology.